4. Viewing Accounting Data
The Accounting section gives you a read-only view of your financial data. You can browse transactions, check fixed assets, monitor inventory, and read financial reports.
Note: You can only view accounting data — you cannot add, edit, or delete entries. All accounting work is done by your consultant.
Selecting an Entity
- Tap "Accounting" in the bottom navigation bar
- You'll see a list of your entities
- Tap on the entity you want to view
The Module Menu
| Option | What you can see |
|---|---|
| 📒 Transactions | All accounting entries (purchases, payments, sales, etc.) |
| 🖥 Fixed Assets | Equipment, vehicles, and other long-term assets |
| 📦 Inventory | Stock items and their current values |
| 📊 Reports | Financial statements and reports |
Browsing Transactions
- View all transactions with description, date, and type
- Search by description or reference number
- Tap any transaction to see full details including line items
- Tap the export button (⬇) to download as Excel (.xlsx)
Viewing Fixed Assets
Each asset shows: name, code, original purchase cost, current book value, depreciation method, and useful life.
What is book value? Book value is what the asset is worth today after accounting for wear and tear (depreciation).
Checking Inventory
Each item shows: SKU code, product name, current stock quantity, unit, and total stock value.
Items with a ⚠️ warning have stock at or below the minimum level.
Reading Financial Reports
Step 1: Select a Reporting Period
- Tap "Reports"
- Tap the period selector at the top
- Select the period you want
Step 2: Choose a Report
| Report | What it shows |
|---|---|
| Balance Sheet | Assets, liabilities, and equity at a specific date |
| Income Statement | Revenue, expenses, and profit/loss for a period |
| Trial Balance | All account balances — check if books are balanced |
| Cash Flow Statement | Cash movements: operating, investing, financing |
| Fixed Asset Depreciation | How assets are losing value over time |
| Inventory Valuation | Current value of all inventory by category |
Note: Negative amounts are shown in parentheses like (10,000,000) — this is standard accounting notation.